Sustainability in the workplace is an ever-growing priority for businesses across the United States. 

As public awareness increases and the reality of environmental challenges becomes more pressing, organizations are adapting to new rules and regulations aimed at creating a more sustainable future. The goal is not only to reduce the ecological footprint but also to build a resilient and ethical business practice that ensures longevity and compliance. 

Let’s take a closer look at the US rules and regulations on sustainability in the workplace, exploring the frameworks and initiatives that are shaping greener operations in various industries.

Understanding Sustainability Regulations

Sustainable business practices in the US are guided by a combination of federal, state, and local regulations as well as voluntary standards and initiatives.

Federal agencies such as the Environmental Protection Agency (EPA) lead the charge in setting national standards, while local governments may enact additional rules tailored to regional concerns. Moreover, industry-specific guidelines come into play, addressing particular environmental challenges related to different sectors.

The Role of the EPA

A principal player in the establishment of sustainability regulations in the US is the Environmental Protection Agency. Founded in 1970, the EPA’s mission is to protect human health and the environment. It enforces regulations based on laws passed by Congress, such as the Clean Air Act and the Clean Water Act. These laws have been instrumental in the reduction of air and water pollution, leading to healthier ecosystems and communities. 

Energy Efficiency and Conservation

Energy consumption is a critical component of sustainability in the workplace. The Department of Energy (DOE) has established numerous initiatives to promote energy efficiency. The Energy Policy Act and the Energy Independence and Security Act are two key pieces of legislation aimed at reducing energy waste and improving conservation efforts in commercial buildings.

The Energy Star program, managed by the EPA and DOE, provides a voluntary certification that recognizes businesses and products that meet high energy-efficiency standards. Achieving Energy Star certification can help a business reduce its operational costs while also demonstrating its commitment to sustainability to consumers and stakeholders.

Waste Management and Reduction

Proper waste management is essential to sustainable operations. The Resource Conservation and Recovery Act (RCRA) governs the disposal of solid and hazardous waste in the US. Workplaces that produce hazardous waste must follow strict protocols for storage, treatment, and disposal to mitigate environmental harm and protect public health.

The EPA also supports waste reduction through initiatives like the WasteWise program, which helps organizations achieve sustainability goals by reducing waste and increasing recycling efforts. Businesses participating in this program are encouraged to adopt strategies such as sustainable packaging, composting, and the donation of excess food.

Sustainable Building Practices

For those businesses involved in construction or real estate, the Leadership in Energy and Environmental Design (LEED) certification is a cornerstone of sustainable building practices. 

LEED provides a framework for creating efficient, cost-effective, and high-performing commercial and residential buildings. While it is a voluntary certification, many state and local governments offer incentives for LEED-certified buildings, making it a valuable goal for companies looking to enhance their sustainability profile.

Employment and Labor Regulations

Sustainability in the workplace also touches on social dimensions such as employment and labor practices. The Occupational Safety and Health Administration (OSHA) ensures that workplaces operate safely and protect worker well-being. Sustainable workplaces extend this concern by incorporating fair labor practices, diversity and inclusion initiatives, and supporting employee health and wellness programs.

Investor and Consumer Demands

Beyond government regulations, investor and consumer demands are driving businesses toward sustainable practices. With growing interest in responsible investment, companies are increasingly required to disclose environmental, social, and governance (ESG) information. This transparency allows stakeholders to make informed decisions about the companies they support. Similarly, consumers are more aware than ever of the environmental impact of their purchases and are more likely to patronize businesses with strong sustainability commitments.

The SEC and ESG

The Securities and Exchange Commission, or SEC, is a U.S. government agency responsible for enforcing federal securities laws and regulating the securities industry. It is the primary oversight body for ensuring that companies offer investors a fair environment for trading securities. The SEC’s key objectives are to protect investors, maintain fair, orderly, and efficient markets, and facilitate capital formation.

The SEC issued a final rule on March 6, 2024, requiring registrants to include climate-related disclosures in their annual reports and registration statements, starting with reports for the year ending December 31, 2025, for large-accelerated filers with calendar year-ends. The final rule modifies the proposed rule by excluding Scope 3 GHG emission disclosures, reducing financial statement disclosure requirements, and allowing more time for implementing the disclosures and related assurance requirements.

Disclosures required outside of the financial statements include:

• For large-accelerated filers and accelerated filers, material Scope 1 and Scope 2 GHG emissions, subject to assurance requirements that will be phased in
• Governance and oversight of material climate-related risks
• The material impact of climate risks on the company’s strategy, business model, and outlook
• Risk management processes for material climate-related risks
• Material climate targets and goals

In the footnotes to the financial statements, companies must disclose financial impacts and material impacts on their estimates and assumptions from severe weather events and natural conditions. They should also include a roll-forward of carbon offsets and renewable energy credits if these are significant for meeting their climate targets.

In his statement about the final rule, SEC Chair Gary Gensler noted that the final rule will provide “investors with consistent, comparable, decision-useful information, and issuers with clear reporting requirements.”

The landscape of sustainability regulations in the US workplace is complex and multifaceted. A combination of federal oversight, local adaptations, and industry-specific requirements creates a robust framework for companies to follow. However, it’s not just about complying with rules; it’s about leading with responsibility, foresight, and innovation to build a business that thrives while respecting the planet and its people.

Adopting sustainable practices doesn’t happen overnight, but it starts with understanding the regulations that apply to your specific context. From there, businesses can seek certifications, engage in voluntary programs, and listen to the evolving demands of stakeholders. By doing so, organizations not only contribute to the health of our environment and society but also position themselves as forward-looking, resilient, and competitive actors in the global marketplace.

As sustainability enthusiasts, it’s exciting to witness the positive changes taking place in workplaces across the country. The rules and regulations on sustainability are continually improving, reflecting our collective commitment to a more sustainable future. It’s up to us to stay informed, advocate for stronger policies, and support the businesses leading the way toward a greener economy. Together, we can build a world where sustainability and success go hand in hand.